Legislative Procedures Technical Services Department

Title:                           Executive/Project Assistant

Department:           Legislative Procedures Technical Services

Reports to:               LPTS Director

 

JOB SUMMARY:

The Executive Assistant performs a variety of administrative and clerical functions, both independently and in a team environment for the LPTS Department

DUTIES AND RESPONSIBILITES:

  • Prepare payroll and key in payables using Tsuut’ina Xyntax Financial system
  • Maintain administrative files for correspondence, payables, and payroll
  • Maintain office supplies, service office equipment, and arrange for servicing in the case of major repairs
  • Photocopy, scan, classify, code, log and store documents for distribution
  • Secure information by completing database backups
  • Generates invoices, reports, memos, emails, financial Statements and other documents when appropriate using word processing, spreadsheet, database or presentation software
  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics
  • Maintain departments master schedule, as well as booking caterer, booking meetings, sessions and other events
  • Assist in the tracking of project and assignments based off master calendar
  • Produce minutes of meetings when directed
  • Ensures operation of equipment by completing preventative maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; calling for repairs; maintain equipment inventories; evaluating new equipment and techniques
  • Respond to telephone, in person or electronic inquiries or forward to appropriate person
  • Communicates orally and in writing to Chief and Council, managers, technicians, lawyers, staff, board members and to related individuals
  • Provides administrative support to the Tsuut’ina Legislative Process for documents being developed through the legislative process such as preparing literature, coordinate direct mailings, event postings and print media coordination
  • Develop, gather and disseminate technical information required for LPTS Department for documents that are being developed such as presentations and information packages
  • Performs facilitation duties for LPTS projects in development such as community reviews, Chief and Council readings and drafting sessions
  • Must attend Tsuut’ina Nation Chief and Council Meeting as directed, as well as any other meetings as directed by the LPTS Director
  • Contributes to team effort by accomplishing related results as needed

 

QUALIFICATIONS & REQUIREMENTS:

  • Must be able to work under minimum supervision
  • Ability to work independently and in team environment
  • Be reliable, respectful, honest, and willing to learn
  • Excellent computer proficiency (MS Office-Word, Excel and Outlook)
  • Multi task and able to work in stressful situations to meet deadlines
  • Knowledge about Treaty No 7, Treaty Relations with Canada, Jurisdictional Authority of Tsuut’ina Nation
  • Must be a team player both with Chief and Council, Senior Management, the Legislative Procedures Technical Services Department, and the public
  • Must have some knowledge of Tsuut’ina Nation legislative process, culture, language and history

 

Competition Re-opened: July 21, 2021

Competition Closes:         Aug 3, 2021

 

Forward application with attached resume to: jobs@tsuutina.com

Please reference in subject line: EXECUTIVE/PROJECT ASSISTANT REF#43

 

NOTE:

Please note that this organization adheres to Sections 1 – 9 of the Aboriginal Employee Preference Policy for selection and displacement.  Only those applicants selected for an interview will be contacted. The successful candidate will be under a probationary period at the commencement of his or her employment.

To apply for this job email your details to jobs@tsuutina.com