• Full Time
  • Anywhere
  • This position has been filled

Website TSUUT'INA NATION

JOB DESCRIPTION

The Technical/Executive Assistant provides support to the Treaty Initiatives Director of the Tsuut’ina Nation. As such, this individual is required to demonstrate a high level of professionalism and excellent interpersonal skills to be able to deal positively with all Nation Citizens, professionals and government officials.

DUTIES AND RESPONSIBILITES:

·       Responsible for Treaty Initiatives Agendas: making all travel arrangements, organizing meetings, booking boardroom, ordering refreshments, providing agenda’s, organizing committee member packages, calling attendees, taking minutes, typing directives/resolutions, etc. and keeping accurate up to date records

·       Ability to develop strong working relationships within and outside the agency

·       Must be able to work independently, have strong organization and time management skills with the ability to multitask, be flexible to change and sometimes short notice as time needs of agency

·       Responsible for incoming and outgoing correspondence with Federal, Provincial, Civil Departments and other professionals

·       All administrative duties pertaining to Treaty Initiatives Director-typing of all corresponding and reports, Technical Analytical briefs (when necessary), ordering supplies, receiving all mail and setting up and maintaining an accurate filing system (input of Xyntax system) – Budget expenditure

·       Travel may be required

·       Must be discreet regarding confidential matters relating to Tsuut’ina Nation business

·       Other related duties as requested by the Director

QUALIFICATIONS:

·       Minimum of Grade 12 Education or the equivalent

·       Office Administration Certificate Program is an asset

·       3-5 years Administrative experience

·       Proven ability to effectively prioritize work flow

·       Must have excellent computer skills (typing accurately and quickly)

·       Must have Microsoft and applicable application skills

·       Must be knowledgeable in all aspects of office and financial procedures

·       Must have Xyntax training

·       Exemplary time management and organizational skills, consistent, reliable and responsible

·       Excellent verbal and written communication skills

·       Must be able to handle pressure and react positively to stressful situations

·       Must possess exemplary interpersonal skills and positive attitude regarding Public Relations with the Tsuut’ina Nation members and staff

·       Must demonstrate calm, professional behaviour when dealing with irate individuals

·       Ability to deal compassionately and be patient when dealing with elders and community members

·       Must be able to take direction and be able to work with minimum supervision

·       Ability to understand and promote confidentiality as the norm

·       Must be willing to obtain further training and education as required – willing to learn is key

·       Must be dependable to report to work on a regular basis

·       Communication is key

·       A valid Alberta driver’s license and reliable transportation is required.

·       Must be prepared to provide a current (6 months or less) Criminal Record Check

·       Must be prepared to abide by Tsuut’ina HR policy including drug testing.

·       Must sign an Oath of Confidentiality