Tsuutina Membership Department
Department: Tsuut’ina Citizenship
Reports to: Citizenship Registrar & Tsuut’ina Evaluation Board
The Support Staff is necessary to complete the growing workload to implement the Tsuut’ina Citizenship Code First Amendment.
The Administrative assistant is responsible for a wide variety of administrative support function to the Manager/Registrar.
DUTIES AND RESPONSIBILITES:
· Be knowledgeable of the department operations.
· Knowledge of the Tsuut’ina Citizenship Code First Amendment and the Citizenship Code First Amendment Regulations
· Perform reception duties – screen all telephone calls and visitors to the Citizenship department
· Clerical duties: typing of correspondence, Minutes and Maintain and record contacts and log of all Tsuut’ina Citizens.
· Maintain proper records for all Tsuut’ina Citizens: Active/Inactive
· Intake of all applications forms: Process accordingly for Tsuut’ina Citizenship.
· Prepare for Evaluation Board Meetings: Ensure applications are complete prior to scheduled meetings on acceptance- book meeting board rooms, confirm with all board members their attendance
· Communicate with other First Nation- verbally or written correspondence
· Receive incoming correspondence from other First Nations for processing and distribution of forms, records, and other documents.
· Provide notice to Aboriginal Affairs and Northern Development Canada Register of Tsuut’ina Citizens increase or decrease in Tsuut’ina Nation’s population.
· Financial Responsibilities : Knowledge of Xyntax System –: Prepare Payroll, Accounts Payable, Accounts receivable, purchase Orders, ordering of supplies, Financial reporting, budgeting, funding
· Prepare payables for the Establishment Grants– of all minors reaching age of majority during fiscal year done on a monthly basis
· Ensure Insurance Premiums are current and payable is received by the Insurance Company Monthly for the Nation Citizens.
· Knowledge of the New Tsuut’ina Nation Minor and Dependant Citizen Per Capita Distribution and Divided Policy (May 19, 2015).
· Processing of the Secured Certificate of Indian Status Applications for all Registered Indians.
· Knowledge of the New Tsuut’ina Nation Funeral and Bereavement Expense Policies and Procedures.
· Must have minimum Grade 12 education or Post-Secondary education.
· Must take oath of Office.
· Must be a self-starter and able to work with minimal supervision.
· Comprehensive knowledge of the Indian Act with respect to qualification stipulation on full citizen membership.
· Exemplary verbal and communication skills.
· Ability to determine and set priorities.
· Willingness to work in a team environment.
· Excellent organizational skills.
· General writing skills
· General computer skills, Power point and Microsoft Word essential, Xyntax
· Must be prepared to abide by Tsuut’ina HR policies
· Must sign an Oath of Confidentiality
Please note that this organization adheres to Sections 1 – 9 of the Aboriginal Employee Preference Policy for selection and displacement. Only those applicants selected for an interview will be contacted. The successful candidate will be under a probationary period at the commencement of his or her employment.
COMPETITION OPENS: January 11, 2021
COMPETITION CLOSES: January 22, 2020
Please Submit resume by email: email@example.com
Or At Human Resources office.
To apply for this job email your details to firstname.lastname@example.org