***Administrative Assistant***

Department:   Tsuut’ina Citizenship

Reports to:      Citizenship Registrar & Tsuut’ina Evaluation Board
JOB DESCRIPTION

The Support Staff is necessary to complete the growing workload to implement the Tsuut’ina Citizenship Code First Amendment.

The Administrative assistant is responsible for a wide variety of administrative support function to the Manager/Registrar.

DUTIES AND RESPONSIBILITES:

·        Be knowledgeable of the department operations.

·        Knowledge of the Tsuut’ina Citizenship Code First Amendment  and the Citizenship Code First Amendment Regulations

·        Perform reception duties – screen all telephone calls and visitors to the Citizenship department

·        Clerical duties: typing of correspondence, Minutes and Maintain and record contacts and log of all Tsuut’ina Citizens.

·        Maintain proper records for all Tsuut’ina Citizens:  Active/Inactive

·         Intake of all applications forms:  Process accordingly for Tsuut’ina Citizenship.

·        Prepare for Evaluation Board Meetings:  Ensure applications are complete prior to scheduled meetings on acceptance- book meeting board rooms, confirm with all board members their attendance

·        Communicate with other First Nation- verbally or written correspondence

·        Receive incoming correspondence from other First Nations for processing and distribution of forms, records, and other documents.

·        Provide notice to Aboriginal Affairs and Northern Development Canada Register of Tsuut’ina Citizens increase or decrease in Tsuut’ina Nation’s population.

·        Financial Responsibilities : Knowledge of Xyntax System –:  Prepare Payroll, Accounts Payable, Accounts receivable, purchase Orders, ordering of supplies, Financial reporting,  budgeting, funding

·        Prepare payables for the Establishment Grants–  of all minors reaching age of majority during fiscal year done on a  monthly basis

·        Ensure Insurance Premiums are current and payable is received by the Insurance Company Monthly for the Nation Citizens.

·       Knowledge of the New Tsuut’ina Nation Minor and Dependant Citizen Per Capita Distribution and Divided Policy (May 19, 2015).

·        Processing of the Secured Certificate of Indian Status Applications for all Registered Indians.

·       Knowledge of the New Tsuut’ina Nation Funeral and Bereavement Expense Policies and Procedures.

QUALIFICATIONS:

·       Must have minimum Grade 12 education or Post-Secondary education.

·       Must take oath of Office.

·       Must be a self-starter and able to work with minimal supervision.

·       Comprehensive knowledge of the Indian Act with respect to qualification stipulation on full citizen membership.

·       Exemplary verbal and communication skills.

·       Ability to determine and set priorities.

·       Willingness to work in a team environment.

·       Excellent organizational skills.

·       General writing skills

·       General computer skills, Power point and Microsoft Word essential, Xyntax

·       Must be prepared to abide by Tsuut’ina HR policies

·       Must sign an Oath of Confidentiality

NOTE:

Please note that this organization adheres to Sections 1 – 9 of the Aboriginal Employee Preference Policy for selection and displacement.  Only those applicants selected for an interview will be contacted. The successful candidate will be under a probationary period at the commencement of his or her employment.

COMPETITION OPENS: January 11, 2021

COMPETITION CLOSES: January 22, 2020

Please Submit resume by email: jobs@tsuutina.com

Or At Human Resources office.