Human Resources Department
The HR Receptionist serves as the first point of contact with visitors and customers and provides assistance to individuals by responding to routine questions; providing general information; answering the main phone line; making reservations for boardrooms; and performing general clerical duties such as, typing and faxing, photocopying, filing and mail sorting.
DUTIES AND RESPONSIBILITES:
· Courteous and professional in all interactions
· Answer phones, relay messages or redirect inquiries accurately and in a timely fashion
· Greet visitors and notify appropriate individuals
· Receive, sort and promptly distribute correspondence
· Arrange photocopies, courier pick-up and deliveries, and out-going mail
· Excel in a dynamic and busy working environment
· Maintain the cleanliness of common areas in the HR office regularly
· Check incoming paperwork (correspondence, invoices etc.) and making copies before distributing
· Sort all papers alphabetically and according to content, dates, significance etc.
· Create or update records with new files and information
· Store all paperwork in designated places securing the important documents
· Deal with all requests to access files and keep logs
· Maintain an efficient filing system to make updating and retrieving files efficient
· Follow policies, maintain confidentiality and safeguard confidential information
· Monitor office supply inventory and place orders
· Assist the HR Team when needed
· Grade 12 education or equivalent; Office Administration Certification Program is an asset
· Prompt arrival and regular attendance is required
· Careful attention to detail and willing to pitch in to help co-workers when necessary
· Prompt execution of all work assignments and well-organized
· A valid Alberta driver’s license and reliable transportation is required
· Must be prepared to provide a current (6 months or less) Criminal Record Check, swear an Oath of Confidentiality and abide by Tsuut’ina Nation Human Resources Policies and Procedures
Please note that this organization adheres to Sections 1 – 9 of the Aboriginal Employee Preference Policy for selection and displacement. Only those applicants selected for an interview will be contacted. The successful candidate will be under a probationary period at the commencement of his or her employment.
Please apply in writing, including a Resume and clear Vulnerable Sector Check to:
Tsuut’ina Nation Human Resources Department 9911 Chiila Boulevard, Tsuut’ina, Alberta T2W 6H6
Email: Jobs@tsuutina.com and put the Reference Number in the Subject Line #86
NOTE: A Vulnerable Sector check from all provinces states or countries lived in for the last five years that have been completed within the last month MUST be provided upon application.