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Tsuut’ina Education Department Academic Counselor      Ref# 36

Title: Academic Counselor
Department(s): Bullhead Adult Education Center
Reports to: Bullhead Adult Learning Center Principal/ Director of Education
Designation: 12-month Contract Position

Job summary:

Provides professional academic counseling and advice about the requirements to achieve a High School Diploma and entrance into post-secondary institutions.

Summary of essential job functions:

Academic Counseling:

●       Assists learners to make academic plans and select a career that is suited to them.

●       Evaluates and determines the transfer of credits from other provinces.

●       Reviews and interprets placement and other standardized test scores, transcripts, and course prerequisites.

●       Understands graduation requirements for High School Diplomas, Certificate of Achievement and the requirements for programs at post-secondary institutions.

●       Creates the student’s schedules and the three-semester plan for achieving High School Diplomas, or certificates and the prerequisites to the post-secondary institution.

●       Creates the student’s class lists and works with the Administrator Assistant to ensure that student’s files and the student’s E-files are up to date.

●       Understands and advises students about the applicable BAEC funding sources.

●       Communicates with the students regarding registrations, due dates and academic probation.

●       Provides transitional support and resources for graduates entering post-secondary.

●       Maintains communication with the BAEC graduates and continues to provide ongoing support.

●       Maintains appropriate counselling records and reporting.

●       Conducts tests and inventories to help students identify their interests, aptitudes, and abilities.

●       Collects and makes available a wide range of information about occupations, required education, and financial assistance (such as awards and scholarships)

●       Establishes and supervises peer-counselling and peer-tutoring programs.

●       Acts as a resource for teachers and faculty members who are involved in helping their students and graduates.

●       Presents self-help or information sessions on subjects related to education and career planning.

●       Ensures that students have access to the “myPass” service.

●       Help students improve their study habits.

●       Refers students to appropriate services and agencies as required.

●       Develops and maintain community partnerships with social agencies

●       Facilitates student’s work experiences.


●       Works with all the BAEC staff to ensure that students apply on time for the right funding source.

●       Oversees the Alberta Works and Charities online funding applications and works with the students to ensure that they are processed and completed prior to deadlines.

●       Reviews students funding lists to ensure accuracy and transparency.

●       Liaise with the administrator assistant, teachers and the principal on a regular basis to ensure that students are progressing appropriately through their programs.

●       Coordinates the staff monthly funding progress meetings, then communicates to the student the results of these meetings.

●       Oversees requests for funding from other First Nations Reserves for students who are not Tsuut’ina members.

●       Creates and maintains a record of all students who have applied for any funding source for at least five years.

●       Maintain an inventory of the laptop Loaner programs.

●       Liaise with post-secondary intuitions, and plan for career fair events.


Minimum Requirements:

●       An undergraduate degree and two years of post-secondary educational work experience in an advising position. Equivalent education and experience or a combination of these may be considered.

●       Current and clear Vulnerable Sector Check.

●       Knowledge of Tsuut’ina Nation Culture and Language is considered an asset.

Abilities Required:

●       Demonstrated proficiency in Microsoft Office computer applications such as word processing, Excel, PowerPoint. Publishing and presentation applications, email and other information management tools.

●       Knowledge of Power School, PASI Prep and Google Docs.

●       Excellent data entry skills with an emphasis on accuracy.

●       The ability to manage several activities at once, set priorities, work effectively under pressure, and maintain accuracy, along with meeting strict deadlines.

●       The ability to be patient, understanding and helpful given the high degree of contact with students and other clients is a must. Working with a team of service providers and serving students are the critical components of this position.

●       Demonstrated use of written and oral communication skills including, but not limited to, listening, problem-solving, conflict resolution and investigative skills are essential.

●       Ability to work effectively as an active team member in cooperation with other school personnel, staff and students.

●       Exceptional customer service orientation.

●       Personal integrity, honesty, and trustworthiness.

●       Ability to deal with sensitive and discretionary matters and maintain strict confidentiality.

●       The creative skills to develop new programs or new ways of doing things.

Please note that this organization adheres to Sections 1 – 9 of the Aboriginal Employee Preference Policy for selection and displacement. Only those applicants selected for an interview will be contacted. The successful candidate will be under a probationary period at the commencement of his or her employment.

Please apply in writing, including a Resume and clear Vulnerable Sector Check to:

Tsuut’ina Nation Human Resources Department 9911 Chiila Boulevard, Tsuut’ina, Alberta T2W 6H6

Email: Jobs@tsuutina.com and put the Reference Number in the Subject Line #36

NOTE: A Vulnerable Sector check from all provinces states or countries lived in for the last five years that have been completed within the last month MUST be provided upon application.

Competition Opens:  April 28, 2021

Competition Closes:  May 11, 2021